JOBS BY DEPARTMENT REPORT

This report was designed to provide your customer a list of ‘active’ employees. An ‘Active’ employee’, as used in this report, is defined as having been last paid during the current week. A ‘last paid date’ is maintained on each job order. This date gets replaced every time the employee gets paid on the job order.

Titled ACTIVE JOBS REPORT, this option produces a list of employees whose last paid date on a selected customer's job orders occurred during a specific time frame. It is best to print the list immediately after payroll has been processed. If you wait any longer to process the report, you take the chance of the date being replaced during a new payroll.

For example, if you process this report using the current week ending date, then you will (accurately) get a list of all employees who were paid (i. e. ‘active’) at a customer. But if you were to run this report and use a date from last month, then you will only get a list of those employees who have NOT been paid on that job since the date(s) selected. If they have been paid on that job since last month, then their last paid date will reflect the most recent payroll.

The employees sort into groups by customer department, then print alphabetically by employee last name. The report prints the employee name, pay rate (optional), bill rate (optional), start date of the job on which they were paid, the last week-ending worked date, and the job number.

Processing occurs off screen, so you will receive a system ‘break’ message to let you know when the report is completed. Upon completion, the report (named PB964) may be found in your output queue.

From any library, select the Pay and Bill Library. The screen will display:

Right click in the white space on the right side of the screen, or drag down the blue bar to display more menu options:

Click [Special Reports].

The screen will display:

Click [Jobs By Department].

The screen will display:

Company Number:

The system defaults to Company 01. If you wish to produce a report for another company, key the desired company number.

If you wish to proceed, click [OK],

OR

If you do NOT wish to print this report, click [Exit]. You will be returned to the “PayBill Library Special Reports” menu.

If you chose to continue, the screen will display:

First W/E Date:

Key the beginning weekending date to be included in this report,

OR

If you wish to include everything in the file, key zeroes in this area.

OR

Select a date by clicking the button (prompt and select button) to the right of dates throughout SkilMatch2. The button will display a calendar from which you may click on a date to select, and then click [OK] to key the date.

Last W/E Date:

Key the last weekending worked date to be included in this report.

OR

If you wish to print everything in the file, key the last weekending date in this year.

OR

Select a date by clicking the button (prompt and select button) to the right of dates throughout SkilMatch2. The button will display a calendar from which you may click on a date to select, and then click [OK] to key the date.

Number Of Copies:

The system defaults to 01. If you wish to produce more than one copy of this report, key the desired number.

Bill Rate:

If you want to print bill rates on this report, leave this option selected (a checkmark will appear next to the selection)

OR

If you do NOT want to print bill rates, click once on this option to unselect (no checkmark will appear next to the selection).

Pay Rate:

If you want to print pay rates on this report, leave this option selected (a checkmark will appear next to the selection)

OR

If you do NOT want to print pay rates, click once on this option to unselect (no checkmark will appear next to the selection).

Select Customers:

If you wish to print this report for selected customer codes, key each code. You may enter up to 90 customer codes.

OR

Select All Customers:

If you wish to produce this report for every customer in the system, click once on this option to select (a checkmark will appear next to the selection).

If you wish to proceed, click [OK]. You will receive a system ‘break’ message when the report is completed. Upon completion, the report (named PB964) may be located in your output queue.

If you do NOT wish to print this report, click [Exit]. You will return to the “PayBill Special Reports” menu.