PRINTING THE WEEKLY PAYROLL REPORTS

This option produces the following reports from the current merged timesheet file:

Weekly Hours Report (PB504)– one page for each branch office.

Weekly Hours Report/All Offices Combined (PB504A)

Payroll Check Register (PB506)

Payroll Journal (PB508)

Payroll Journal Void/Reissue Memo (PB508)

Payroll Journal Prepaid Memo (PB508)

Availability Report (PB510)

Employees Paid Report by Employee Branch (PB512)

Payroll Deduction Register (PB715)

Garnishments Not Fully Deducted (PB426R)

Payroll Deduction Payables Report (PB514)

Weekly Hours Report/One Page for Each Branch Office

Weekly Hours Report/All Offices Combined - refer to document Menu PBPROC, Item Hours Report for details.

Payroll Check Register – lists all checks produced in this payroll, in check number order. Prints the check number, check date, job order division and class, employee social security number and name, net amount of check, type of check, and G/L cash account number from which the check was written. It also includes the total number of checks, and the total net amount of checks. If the Payroll Constant file was set to print by office, then the system will produce one check register per branch office.

This same report can be produced DURING the payroll process with Menu PBPROC, Item Preliminary Reports (if this option is run prior to checks being printed/posted, the report will not display check numbers).

Payroll Journal – lists all checks produced in this payroll, in either alphabetical or social security number order. Prints the employee name and social security number, paycheck hold code, check number, type of check (void/reissue), branch office, division, GL class, week-ending worked, customer code, number of regular, overtime and double time hours being paid, gross dollars (which is a combination of hours and “other pay”), detail of taxes withheld, other pay (gross pay adjustments), deductions, and net pay.

If the check had a special check message, this prints on the journal as well. The last page of the journal will display. Printed are Total Gross, SS Withheld, Medicare Withheld, W/H Tax, State tax, Local tax, SDI Tax, Other Pay, Advances, Expenses, Deductions, Total Net pay, and any employer Matching dollars. Please note that any figure printed beside TOTAL OTHER PAY is already included in the TOTAL GROSS figure. We pull it out as a separate figure just for informational purposes.

Payroll Journal Void/Reissue Memo – lists all checks voided and/or reissued in this payroll. Any check listed on this report is also included on the regular payroll journal. This report is simply a convenience for you to view all voids and reissues that were a part of the payroll, instead of you having to page through the journal trying to spot them.

Payroll Journal Prepaid Memo – lists all prepaid checks processed in this payroll. Any check listed on this report is also included on the regular payroll journal. This report is simply a convenience for you to view all prepaid checks that were a part of the payroll, instead of you having to page through the journal trying to spot them.

This same report can be produced during the payroll process with Menu PBPROC, Item Preliminary Reports (if this option is run prior to checks being printed/posted, the report will not display check numbers).

Availability Report – lists employees included in this payroll, sorted first by the employee's category and then by the timesheet availability code. This report may be given to your front office staff so they will know which word processors are returning to their assignments and which data entry operators have completed their assignments, for example. Very few customers bother to print this report anymore, since the employee file should display the most recent availability.

Employees Paid Report – lists employees paid in this payroll, sorted by branch office. Printed on the report is the employee name and social security number, category code, customer code, availability code, paycheck hold code, week-ending worked date, number of regular, overtime and double time hours, and any other pay.

Payroll Deduction Register – lists all deductions processed in this payroll, sorted by deduction code. Printed on the report are the deduction code, the employee name and social security number, the deduction amount, and any employer matching amount. The report takes a total at the end of each deduction code, and a grand total for all code.

Garnishments Not Fully Deducted – lists any deductions where the amount withheld from the check is less than the amount that was scheduled to withhold. Since the system can automatically adjust deduction amounts based on the employee’s disposable income, the report serves as notification. Printed on the report are the employee name and social security number, the deduction code, the deduction priority code, the week-ending worked, the requested amount, the amount deducted, and the reason(s) why the system was unable to deduct the full amount.

Payroll Deduction Payables Report – prints accounts payable vendor information for use in producing an A/P check. Included on the report is the vendor code, name and address, the employee name and social security number, and the case/loan number.

HOW TO PRINT THE WEEKLY PAYROLL REPORTS

To begin, on the “PayBill Library Master” menu, click [Payroll Processing].

Right click on the white space on the right side of the screen to display additional menu options, or use the blue bar on the right side of the screen to drag down for more options.

Click [Payroll Reports]. The screen will display:

Company Number:

Defaults to company 01. If you wish to print the reports for a different company, key the desired company number.

To continue, click [OK]. You will be returned to the “PayBill Payroll Processing” menu. The reports will display in your output queue.

If you prefer to NOT produce the report, click [Exit].