PRINTING THE PRELIMINARY HOURS REPORT

This option produces printouts of the total hours that will be paid and billed for this payroll, using data from the merged timecard file.

These reports are included as a part of the Item Payroll Reports. However, if you prefer to obtain this hours information before your payroll process is complete, you may run this option any time after you have merged batches.

The first report (PB504) prints a separate page for each branch office. The hours to be paid and/or billed are broken down by job division and class and distinguish between paid hours and billed hours. The hours for each division/class are totaled, providing the total for each branch.

The second report (PB504A) is identical to the first, but combines all offices into one report. The hours for each division/class include hours for all offices. The division/class hours are totaled, providing the total hours for the company.

HOW TO PRINT THE PRELIMINARY HOURS REPORT

To begin, on the “PayBill Master” menu, click [Payroll Processing].

The screen will display:

Click [Hours Report]. The screen will display:

Company Number:

Defaults to company 01. If you wish to print the report for a different company, key the desired company number.

To continue, click [OK]. You will be returned to the “PayBill Payroll Processing” menu. Look in your outqueue for reports PB504 and PB504A.

If you prefer to NOT produce the report, click [Exit].