PRINTING A TIMESHEET LIST

This option produces a printout (PB521 or PB521B) of all timesheets in the current merged timecard file.

When timesheets are entered into their original timesheet batches, they are assigned KEY numbers, beginning with key 10. If you have multiple batches, then there are multiple timesheets numbered Key 10. When the individual timesheet batches are merged into a single batch for payroll processing, the timesheets are re-numbered, based on the order in which they were merged.

As a result, the only timesheets that retain their original key numbers are the ones in the first batch merged. Every other timesheet is renumbered, according to its position in the merged batch.

This report will provide a list of the timesheets in the merged batch along with the new, re-assigned Key numbers.

Information Report Provides:

Merged batch key number, employee name, social security number, job branch, job division, customer code, available code, paycheck hold code, weekending date, regular hours, overtime hours, doubletime hours, other pay, job order number, no pay, no bill, and the type of record (void, reissue).

You may choose to sort by job branch. If you print by branch, a new page will start for each branch. You may also choose whether to print the names alphabetically by employee last name, or in key number order.

HOW TO PRINT A LIST OF TIMESHEETS IN PROCESS

To begin, on the “PayBill Master” menu, click [Payroll Processing].

The screen will display:

Click [Timesheet List]. The screen will display:

Company Number:

Defaults to company 01. If you wish to print the timesheets in process for a different company, key the desired company number.

Sort & Page by Job Branch:

If you wish to have a separate list for each job branch, with each branch on a separate page, leave the checkmark displayed.

If you prefer to have a single list with all branches combined, click once to remove the checkmark.

Sort by key number, not by employee name:

The Timesheet list defaults to printing the list(s) alphabetically by employee last name. Leave the box unchecked to print alphabetically.

If you prefer to print the list(s) in key number order, click the box so that a checkmark displays.

To continue, click [OK]. Look for report PB521 or PB521B in your outqueue.

If you prefer to NOT produce the report, click [Exit].