State W-2 file to SkilMatch PC File Server:

If you are allowed to transmit the state W-2 file to the state government electronically using the Internet,

OR

If you want to create your own state MMREF diskettes, you should select to save to the PC file server:

Save to the system tape or disk … : NO

Save to the SkilMatch PC file server … : YES

To continue, click [OK].

OR

To cancel and return to main menu without processing W-2 forms, click [Exit].

If you chose to save to the SkilMatch PC file server, the screen will display:

We recommend that you move your cursor to the top left corner of the screen, click the SM2 symbol and make a print of this screen so that you have a copy of the ‘path’.

The file name is W2XXPBxxyy.txt (where XX=state code; xx=general ledger company number; yy=last two digits of the W-2 year being reported).

If all of your W-2 records can be copied onto a SINGLE diskette, the screen will display as it is shown above.

If all of your W-2 records will NOT fit on a SINGLE diskette, the screen above will display with extra verbiage:

The following file can be renamed to the name

required by the government and sent online or as part of an e-mail.

W2XXPBxxyy.txt

The following files can also be renamed to the names

required by the government and copied to PC diskettes.

W2XXPBxxyy01.txt (XX=state code; xx=g/l company number;

yy=year being reported; 01=diskette number 1)

W2XXPBxxyy02.txt (XX=state code; xx=g/l company number;

yy=year being reported; 02=diskette number 2)

The W2XXPBxxyy.txt is the complete file – ok for electronic submission, but is too large to fit on a single diskette.

The W2XXPBxxyy01.txt is the first portion of the file, and will fit on a diskette.

The W2XXPBxxyy02.txt is more of the file, and will fit on a diskette.

The system will create additional files, as necessary, until the entire file has been separated into sizes that will fit on diskettes. The files will be numbered sequentially.

(Even though you cannot file by diskette, you will probably want to create diskettes for your own archives.)

To complete this procedure, click [OK]. You will return to menu.

Review State report

The system produced a state totals page for your review. The SIT WAGES on the magnetic media report should match the TOTAL SIT WAGES on the W-2 register. If they do not match, look to see whether you had negatives on the W-2 register. If you did, then the difference in the totals should match the total amount of negatives on the W-2 register.

Note: if the totals do not match, call SkilMatch and do not proceed.

Once you have finished each G/L company, click W-2 processing to locate the instructions for printing W-2s, transmitting the federal file, and other additional W-2 chores.