You will need to locate the Federal and State W-2 file on your server to send to necessary authorities. SkilMatch customers that have their own server, please follow the steps below.
If you are a SkilMatch E/E+ customer, then you will NOT be able to access the PC file server. To receive the files via email, you need to setup the EMAILMAINT files for your company. This EMAILMAINT file dictates where the system will email your End of Year files (i.e. Federal W-2’s, State W-2, 1099, etc…). You are not required to use this option, however, not taking these actions will cause you to be unnecessarily charged for SkilMatch support to manually email the files to you.
SkilMatch customers that own their own
server:
____ When
you are back to the “PayBill End of Year” menu, open Windows
Explorer.
____ Locate
and click Network Neighborhood (term used by Windows 95/98/some NT).
-OR-
Locate
and click My Network Places (term used by Windows ME/XP/2000/some NT).
(If you cannot find Network Neighborhood or My Network Places, contact your local PC person for assistance.)
____
Once you have selected Network
Neighborhood or My Network Places, locate and click SKILSVR. If
you cannot locate SKILSVR, right click and select Find Computer (Windows
95/98/some NT)
-OR-
Right click and select Search for Computer (Windows ME/XP/2000/some NT)
Named: key SKILSVR
Click Find Now
(Windows 95/98/some NT)
-OR-
Click Search Now
(Windows ME/XP/2000/some NT)
____ Once you have
located and selected SKILSVR:
Open folder SMTRANS
Open folder W-2
____ Look for the file name(s) displayed during the processing of W-2 Forms
(i.e. Federal: W2FDPBxxyy.txt, State: W2XXPBxxyy.txt w/XX=State, xx=GL Company and yy=Year)
Copy to your everyday folder (example: My Documents or Paste-From) and make a note where these files are now located on your PC.
It is not necessary to rename the federal file. The Social Security Administration (SSA)
does not care about the file name if it is submitted electronically. State files may need to be renamed to a
designated format – please check with your state for specifications.
____ Once you have copied these file(s), you are ready to transmit electronically to the SSA, or the state, and you may create your own diskettes for archival purposes.
For instructions on transmitting to
the SSA, click Upload
to SSA.