PRINTING W-2s (STAFF OR TEMP) TO A
LASER PRINTER
You must have ordered pre-printed laser W-2 forms
from SkilMatch to use this option. If
you use the pre-printed laser form:
the employee W-2 is a single perforated sheet of 4 separate W-2s: Copy B
(for federal return), Copy C (for employee records), Copy 2 (for state, city or
local return), and another Copy 2 (for state, city or local return). An employee will receive a separate sheet
for each state in which there were earnings.
If an employee had one local tax withheld, it will print on same W-2
sheet as the federal and state. If the
employee had more than one local tax withheld, then the employee will receive
an additional sheet of W-2s for each locality.
The federal and state figures will be repeated – only the local tax data
will be different. A “totals” page
prints after the employee sheets have printed.
If you wish to have an employer copy, you may either print a second copy
of the W-2s, or you may simply use the W-2 Register.
To begin, click “Attention” from any
SkilMatch screen. On screens where
“Attention” does not appear, you may click “File” in the top left corner
of the screen. Then select “Attention
Program”.
The screen will display:
Click “Work With
Printer Output”.
The screen will display:
Your print files will
display. Note: the print files on your system may differ
from those displayed above.
Look under the FILE column and locate the
print file that begins with W2.
Click once to highlight it.
Click [Change].
The screen will display:
Key the name of the laser printer specifically
designated for pre-printed forms. Click
[OK].
Note: the
form type name will vary depending on the federal id, temp or staff, federal or
state, and year being processed.
Press (F5)
to refresh your screen, and page up (if necessary) to get to the top of your
print items. The W-2 spool file should
show a STS of MSGW.
Highlight the W-2 item and click [Messages].
The screen will display:
Load the pre-printed forms into the laser
printer. Return to your PC and key a G
to continue.
The screen will display:
Click [OK].
When the W-2s have finished printing, remove the
W-2 stock and replace it with standard paper.
The next item to be sent to this printer will have a similar message
asking for *STD paper to be loaded.
Nothing will print until you respond to the
message with a G!
Click [OK]
or [Cancel] until you return to menu.