Optional - Creating your own Federal or State diskettes:

 

 

 

You can create your own federal and state W2 diskettes for archival purposes, there will also be a copy saved on a SkilMatch PC file server.

 

____   Refer to each print screen you created during the save process.  If the system created a single W-2 file, then the file will fit on a single

          diskette.  If the system created multiple W-2 files, then you will need as many diskettes as the highest number displayed in the file names.

 

____   Either you saved the files to the PC File Server, or SkilMatch technical staff emailed the files to you and you saved them into the folder of

          your choice.  Make certain you know where the files are located before beginning this process.

 

____   Insert a diskette into your PC disk drive.

 

____   Navigate to the folder that contains the file(s).  Highlight the file name and click EDIT, then COPY.

 

____   Go to Windows Explorer and highlight your A: drive (or whatever drive your floppy is on).

 

____   Click EDIT again, then PASTE.

 

____   The file will be copied on the diskette.

 

____   Verify the success of your copy by leaving the diskette in the drive, and double click the file name displayed through Windows Explorer. 

          Notepad should open for you to view the file.  Do not expect to be able to "read" this file!  It is written to the government's specs and is in

          "computerease".  You should, however, be able to see your Company's name and the names of your employee's.

 

____   Remove the diskette from the drive and label it with the file name.  If this is a single diskette, write VOLUME 1 of 1.  If this the first of

          several diskettes, label it VOLUME 1 of (??).  You should be able to fill in the blank based on the file names you see displayed.  If the last

          file name ends in 04, then your label will read VOLUME 1 of 4.

 

____   If you have additional federal W-2 files, then you need to rename the W2REPORT file back to it's original name before you can start the

          next diskette, since you are not allowed to have multiple files with the same name! 

 

____   Repeat the preceding steps 2-8 for the additional federal or state file names.

 

____   If you are going to create and/or submit state W-2 files on diskette, you will need to find out from your state the file name required on

          diskettes.