INTRODUCTION TO SETTING UP THE GENERAL LEDGER

The following steps should be taken to set up the general ledger in SkilMatch.

1. Design (but do not enter) general ledger account numbers (refer to document Menu GLMANT, Item Accounts.

2. Design (but do not enter) your financial statement tailoring (refer to document Menu GLMANT, Item Tailoring).

3. Enter company names (refer to document Menu GLMANT, Item Company).

4. Create and enter names for the cost centers (refer to Menu GLMANT, Item Cost Center Descriptions).

5. Enter general ledger account numbers for the balance sheet accounts and one cost center (refer to document Menu GLMANT, Item Accounts).

6. Use the system to create the additional cost center account numbers (Menu GLMANT, Item Copy Chart of Accounts).

7. Add and delete account numbers to the completed Chart of Accounts (Menu GLMANT, Item Accounts).

8. Enter financial statement tailoring (refer to document Menu GLMANT, Item Tailoring).

9. Set retained earnings numbers for current and prior year earnings (refer to Menu GLMANT, Item Retained Earnings).

10. Set group number for percentage calculations (refer to Menu GLMANT, Item Set Group).

11. (Optional) Establish consolidations (company and/or cost center) (refer to Menu GLMANT, Item Consolidations or Menu GLMANT, Item Division Consolidation).

12. Enter budget and/or prior year data (refer to Menu GLMANT, Item Budgets and Prior and Menu GLMANT, Item Duplicate Budget).

13. Activate budget and/or prior year data (refer to Menu GLMANT, Item Activations).

14. (Optional) Enter beginning balances (refer to documentation concerning ‘Beginning Balances in General Ledger’ in document Menu GLJOUR, Item Data Entry).

15. (Optional) Maintain valid posting periods for all SkilMatch accounting applications (refer to Menu GLMANT, Item GL Posting Periods).

ACTIVATING BUDGETS AND PRIOR YEAR

When Budgets are active, and you select an Income Statement with a comparison to budgets, the statement will print the budgeted dollars beside each account or group, and will also print the comparisons and totals. If Budgets are NOT active, then the budgeted dollars will print beside each account or group, but will NOT print comparisons or totals.

If you do not want the Budget amounts to be used in comparisons, de-select Activate Budgets. The budget amounts will still print, but no comparison amounts will print.

To begin, on the “General Ledger Master” menu, click [Maintenance].

The screen will display:

Click [Settings].

The screen will display:

Since this is the same screen that is used for assigning Retained Earnings account numbers, you cursor will be positioned in the Current Retained Earnings account area. <Tab> twice to move to Budgets.

Activate Budgets:

If you wish to activate budgets, click once on Activate Budgets to select (a checkmark will appear next to the selection).

If budgets are currently active and you wish to deactivate them, click once on Activate Budgets to unselect (no checkmark will appear next to the selection).

Prior Year:

If you wish to activate prior year, click once on Activate Prior Year to select (a checkmark will appear next to the selection).

If prior year is currently active and you wish to deactivate them, click once on Activate Prior year to unselect (no checkmark will appear next to the selection).

To proceed, click [Accept Change] and then click [Don’t change and Exit] to end the job. You will return to the “General Ledger Maintenance” menu.

You will return to the “General Ledger Maintenance” menu.