INTRODUCTION TO SETTING UP THE GENERAL LEDGER

The following steps should be taken to set up the general ledger in SkilMatch.

1. Design (but do not enter) general ledger account numbers (refer to document Menu GLMANT, Item Accounts.

2. Design (but do not enter) your financial statement tailoring (refer to document Menu GLMANT, Item Tailoring).

3. Enter company names (refer to document Menu GLMANT, Item Company).

4. Create and enter names for the cost centers (refer to Menu GLMANT, Item Cost Center Descriptions).

5. Enter general ledger account numbers for the balance sheet accounts and one cost center (refer to document Menu GLMANT, Item Accounts).

6. Use the system to create the additional cost center account numbers (Menu GLMANT, Item Copy Chart of Accounts).

7. Add and delete account numbers to the completed Chart of Accounts (Menu GLMANT, Item Accounts).

8. Enter financial statement tailoring (refer to document Menu GLMANT, Item Tailoring).

9. Set retained earnings numbers for current and prior year earnings (refer to Menu GLMANT, Item Retained Earnings).

10. Set group number for percentage calculations (refer to Menu GLMANT, Item Set Group).

11. (Optional) Establish consolidations (company and/or cost center) (refer to Menu GLMANT, Item Consolidations or Menu GLMANT, Item Division Consolidation).

12. Enter budget and/or prior year data (refer to Menu GLMANT, Item Budgets and Prior and Menu GLMANT, Item Duplicate Budget).

13. Activate budget and/or prior year data (refer to Menu GLMANT, Item Activations).

14. (Optional) Enter beginning balances (refer to documentation concerning ‘Beginning Balances in General Ledger’ in document Menu GLJOUR, Item Data Entry).

15. (Optional) Maintain valid posting periods for all SkilMatch accounting applications (refer to Menu GLMANT, Item GL Posting Periods).

ENTER/UPDATE COMPANY NAME

Use this option to setup the company name for a new company or change the name of an existing company. This name will display and print on Balance Sheet and Income Statements.

To begin, on the “General Ledger Master” menu, click [Maintenance].

The screen will display:

Click [Company].

The screen will display:

Update or List

If you want to print a list of existing G/L company names, key LIST and press [Enter]. If selected, you will return to menu, and the report will be sent to your outqueue.

If you want to add new or change existing G/L companies, key UPDATE and press [Enter]. If selected, the following screen will display:

Company Number:

Key a number between 01-89. (Co 01 is the “default” on most data entry screens)

To NOT proceed and return to the “General Ledger Maintenance ” menu, click [Exit].

To proceed, click [OK].

The screen will display:

Company Name:

Key the company name associated with the displayed company number.

Delete Company:

If you wish to delete the company whose name appears above, click once on this option to select (a checkmark will appear next to the selection).

If you do NOT wish to delete the company whose name appears above, leave this option unselected (no checkmark will appear next to the selection).

To NOT proceed and return to the previous screen, click [Close].

To proceed, click [OK].

The screen will display:

When you have finished making changes, additions and deletions, click [Exit].

You will return to menu.