MANUAL CHECK POSTING

This option posts the manual check information entered through Menu Transactions, Item Manual Check Entry to the appropriate files.

To begin, select [Transactions] menu in the Accounts Payable Library.

The screen will display:

Click [Manual Check Posting], the screen will display:

Errors Present:

If your cash disbursement edit still contains errors, the screen will display:

NOTE: If you try to post manual cash disbursements that have terminal errors (will be noted by ***Will Not Be Posted), they will NOT be posted, and will be deleted from the file.

To continue posting with errors, key YES and click [OK]. Refer to posting instructions for further assistance.

OR

To cancel posting with errors, key NO and click [OK]. Refer to exit instructions for further assistance.

No Errors Present:

If your cash disbursement edit contains NO errors, the screen will display:

To cancel posting, key NO and press [Enter]. Refer to exit instructions for further assistance.

OR

To continue posting, key YES and press [Enter].

Posting:

If you chose to continue posting, the screen will display:

Month/Year:

Key the appropriate fiscal month and year.

OR

Select a date by clicking the button (prompt and select button) to the right of dates. The button will display a calendar from which you may click on a date to select, and then click [OK] to key the date.

NOTE: Remember that this will not always correspond to a calendar year, but is determined strictly by when your fiscal year begins. Example: If your fiscal year 2018 begins in June, then July will be keyed as 0218.

Click [OK], the screen will display:

CONFIRMING: If the date displayed in the top portion of the screen is correct, click [OK].

OR

If the date displayed is NOT correct, re-key the date and click [OK]. Each time you re-key the date, the date will redisplay for verification. When the displayed is correct, click [OK].

OR

Select a date by clicking the button (prompt and select button) to the right of dates. The button will display a calendar from which you may click on a date to select, and then click [OK] to key the date.

NOTE: Every time you change the date the system will re-display it for verification.

The cash receipts data will be posted and you will return to the “Accounts Receivable Transaction” menu.

NOTE: Check your output queue for the Cash Disbursements Register (APxxx). This register should be put into your binder immediately! You cannot reproduce this report.

Exit:

The screen will display:

Click [OK]. You will be returned to the “Accounts Payable Transaction Processing” menu.

Refer to document Menu Transactions, Item Manual Check Entry for assistance correcting errors.