LIST PAYABLES

This option allows you to print a list of open vendor invoices for all companies or a selected company number, according to invoice due date.

You may enter up to five dates; you will receive up to five columns of invoices.

The report APDUE will be created when processing this option.

To begin, select the [Disbursements] menu in the Accounts Payable library.

The screen will display:

Click [List Payables], the screen will display:

Date 1:

(REQUIRED)

Key the six-digit (MMDDYY format) last due date of the open payables that you wish to view. To see all open payables due through today, key today's date.

OR

To see ALL open invoices, use this area only and key a date of 999999.

OR

The select a date by clicking the button (prompt and select) to the right of dates and a calendar from which you may click on a date to select, and then click [OK] to bring the calendar date into the date field.

NOTE: To see all invoices that were due through last Monday, key that date. If you wish to see all invoices that are due through the 25th of this month, key that date.

Date 2:

(OPTIONAL) Key the due date of the second group of invoices you wish to view in MMDDYY format (without punctuation).

OR

The select a date by clicking the button (prompt and select) to the right of dates and a calendar from which you may click on a date to select, and then click [OK] to bring the calendar date into the date field.

Date 3, Date 4, and Date 5:

(OPTIONAL) Key the due date of the third, fourth, and/or fifth group of invoices you wish see.

OR

The select a date by clicking the button (prompt and select) to the right of dates and a calendar from which you may click on a date to select, and then click [OK] to bring the calendar date into the date field.

For Company Number (to Print Invoices):

To see the open payables for ALL of your general ledger companies, key 00.

OR

To list the open invoices for a certain company, key the two-digit company number.

To continue, click [OK].

OR

To cancel and return to menu, click [Close].

If select [OK] to continue, your screen will remain ‘input inhibited’ while the report (APDUE) compiles. When complete, it may be found in your printer output queue.

Report APDUE:

The invoices will sort by general ledger company number and then in vendor code order, and will be grouped in columns by Date 1, Date 2, Date 3, Date 4, Date 5. Each date column will show total payable dollars at the end of the report.