Note: these resumes may be searched for text, however, that is accomplished through the Windows program, not the SkilMatch program. Refer to How To Search Text In Word Resumes for assistance.
Note: documented using Windows 98.
The
following requirements must be met to take advantage of this feature:
(1)
Use a PC to
access SkilMatch
(2)
Use SkilMatch
2 (windows version; point & click)
(3)
Use the
‘internet ready’ version of SkilMatch
(4)
Use a common
server to store resume documents (that may be the AS/400 if you wish)
(5)
Every PC that
will work with Word resumes must have the R drive mapped to the location where
the Word resumes are stored
How To Map
A Drive On The PC:
Click Start
Click Programs
Click Windows Explorer
Click Tools (on
toolbar)
Select Map Network
Drive
In the Drive field, select R
In the Path field, key \\xxxxx\pcresumes (xxxxx=your
server name; someone in
your
organization should be able to provide this information)
Reconnect
at Logon should be checked
Click
[OK]
The
following is a list of the different features described in this documentation:
How To Attach A Word Resume
To A SkilMatch Personnel File
How To View The Word Resume
From A SkilMatch Personnel File
How To Search Text In Word Resumes
How To Attach A Word Resume To A SkilMatch
Personnel File:
You must have a Word
resume available to you (the resume may have been received as an attachment to
an e-mail or can be a saved Word document).
Open the Word resume
and edit it to your company’s standards (remove address, phone number, etc.).
Have a SkilMatch2
session open.
Through Name Search, locate the person’s company number
and SS number.
Go back to your resume.
Click File
Click Save As
In the Save In field, select the R drive
In the File Name field, key co#ss# (example: co# 01, ss#
123-45-6789 would be
01123456789)
In the Save as Type field, select Word Document
Click [Save]
Note: Microsoft will not allow copy/paste into the File Name field when you are saving this document to the R drive. However, you can lay your Word document (as a small window) over the SkilMatch personnel file, positioned so you can see the SS# in the SkilMatch file. This procedure will eliminate the need to write the SS# down before keying it as the document file name.
How To Save A Word Resume That Does NOT Have A
SkilMatch Personnel File, By
First Setting Up A
SkilMatch Personnel File:
You must have a Word
resume available to you (the resume may have been received as an attachment to
an e-mail or can be a saved Word document).
Create an applicant
file in SkilMatch.
Note: to create the SS#, use the number 9 + area code (3 numbers) + phone number (5 numbers; you will not use the last 2 numbers of the phone number). Example: applicant with phone number 888-555-1212; SS# would be 988855512.
Note: SkilMatch recommends you create a status code, division code, category code, and skill code for “resume received”. This will allow you to keep these applicants separate and know that the person has not been interviewed, but is a “resume received” applicant only.
Note: SkilMatch recommends you enter minimal information in a “resume received” applicant file.
Open the Word resume
and edit it to your company’s standards (remove address, phone number, etc.).
Have a SkilMatch2
session open.
Through Name Search, locate the person’s company number
and SS number.
Go back to your resume.
Click File
Click Save As
In the Save In field, select the R drive
In the File Name field, key co#fakess# (example: co# 01,
fake ss# 988-85-5512
would
be 01988855512)
In the Save as Type field, select Word Document
Note: when this person becomes a “real” applicant, a SkilMatch SS# merge will have to be run to move information from the fake SS# file to the real SS# file in SkilMatch. The resume (a Word document) will have to be manually renamed with the real SS# replacing the fake SS#.
How To Save A Word Resume That Does NOT Have A
SkilMatch Personnel File, Without
Setting Up A SkilMatch Personnel File:
You must have a Word
resume available to you (the resume may have been received as an attachment to
an e-mail or can be a saved Word document).
Open the Word resume,
but do NOT edit it (the information in the resume is the ONLY information you
have on this person; you do not have a SkilMatch personnel file for this
person).
Click
File
Click Save As
In the Save In field, select the R drive
In the Save In field, select the folder named Applicants
In the File Name field, key the applicant’s name
(example: John Doe)
In the Save as Type field, select Word Document
Click [Save]
How To View The Word Resume From A SkilMatch
Personnel File:
Note: before viewing a Word resume from SkilMatch2, Word must be closed or open with a blank document.
Go into the personnel
file through Name Search.
Click [Word Resume]
The Word resume will
display. You may print it, e-mail it,
fax it, etc. You must be familiar with
Word features. For assistance with Microsoft
Word, contact Microsoft support.
How To Search Text In Word Resumes:
Open Word.
Click File
Click Open
In the Open window,
click Tools
Click Find
You may choose to:
Match all word forms
Match exactly
Under ‘Define More
Criteria’:
Choose ‘And’ or ‘Or’
Under ‘Property’, you
may choose to find a file by:
File Name or by Contents
Under ‘Condition’, you
may choose:
Includes or Begins With or Ends With
Under ‘Value’, you may
key:
A file name (if you selected File Name under ‘Property’)
Any word or phrase (if you selected Contents under
‘Property’)
Click [Add to List].
You may continue adding
additional file names, words, or phrases to your search.
When all parameters are
set:
In the ‘Look In’ field,
select the R drive.
Note: to search for real applicants only, search
just the R drive.
Note: to search “resume received” applicants only,
search R:\applicants.
Note: to search both simultaneously, click ‘Search
Subfolders’ once (a checkmark will appear next to the selection).
If you wish, you may save this search (you may choose to save searches you anticipate using repetitively).
To save this search,
click [Save Search]. Give the
search a name and click [OK].
To begin your search,
click [Find Now].
OR
Click Start
Click Find
Click Files or Folders
On
the Name & Location Tab
In the
Containing Text field, enter the text you wish to search for
In the
Look In field, select the R drive
Include
Subfolders should be unchecked
On the Advanced Tab
In the
Of Type field, select Microsoft Word Document
Click [Find Now]
Files found will be
listed in the lower portion of the Find window. <Double-Click> on a document name to open.
The Word resume will
display. You may print it, e-mail it,
fax it, etc. You must be familiar with
Word features. For assistance with Microsoft
Word, contact Microsoft support.