OVERVIEW - CUMULATIVE BILLING

Allows you to process multiple payrolls, and wait until all payrolls are complete to generate invoices.

Especially helpful if you generate large numbers of checks in a week, and don’t want to “handle” all of them at one time.

Example, process a payroll on Monday, then sign, tear, and stuff envelopes. Repeat on Tuesday and on Wednesday. After all checks have been taken care of, process cum billing and generate one set of invoices.

To “turn on” Cumulative Billing, go to the second screen of the PR System requirements file.

Once it is “turned on”, screen prompts about cum billing will occur 3 times during any payroll.

Begin Cycle - the system will look to see whether or not you have printed and saved your Cumulative billing invoices.

If you have, it will inform you that there is no cumulative billing waiting to be printed and it is ready to start a new set of cum billing timecards. You will be asked to confirm that fact.

If you have not printed the cum invoices, you will be warned that a file of cum invoice timecards exists, and that if you choose to add this payroll, it will join others already out there waiting to print.

Print Invoices - since you should not be using this option for cumulative billing, a warning will display on the screen if you access this option. (It is OK to process a non-cumulative billing payroll cycle in between cum billing payrolls).

Save Files - during the save to tape or disk, you will be asked whether or not these timecards should be added to the Cumulative billing file. BE CAREFUL HOW YOU RESPOND! This is the critical step where timecards get added for future cum billing!

After you have completed all the payrolls that should be included in the Cumulative billing, you will go to the special Cumulative Billing menu. (You cannot access this menu if cum billing is not “turned on”.)

The processing of the Cumulative Invoice option operates just like the standard invoice option, except that IF you choose to post the invoices, the system will do ANOTHER save to tape - you will be prompted to insert your payroll tape.

You also have menu options to print a “combined” Check register that includes all checks whose timecards were invoiced during this cum billing cycle.

If you want a cumulative version of all the standard payroll reports (not just the Check register), there is a menu option for that, as well.

(You must print your reports before you do a Begin cycle that clears the cum billing file for a new cum cycle)