HOW TO USE CREATE-A-CHECK TO PRINT INVOICES (FROM YOUR ES32 SESSION)
(CREATE-A-CHECK
VERSION 4.1)
To process the Create-A-Check steps
from your ES32 session, click ES32 session.
For assistance with selecting a
different printer, refer to Select A Different Printer.
For assistance with reprinting items:
How To Reprint When the Invoice Is Still Available in
Create-A-Check
How To Reprint When The Invoice Is NOT Available In
Create-A-Check
HOW TO USE
CREATE-A-CHECK FROM YOUR ES32 SESSION
On a SkilMatch2 session, follow procedures outlined
in Menu
PBPROC, Item Invoices until the screen displays:
At this time, leave this screen as it
is. Do NOT reply.
Load invoice stock in the laser
printer.
Open the ES32 session.
Sign on to the ES32 session with your
AS/400 user ID.
On command line key INVDOWN and press
(enter).
The screen will display:
Company Number:
Key company number.
Press (enter).
The screen will display:
Are You Signed On To
The PC Session Where The Invoice File Should Download:
Make sure you are working from the ES
session, and key Y.
Press (enter).
Messages will appear on the screen
and then the screen will display:
Did File Transfer
Properly:
At this time, you do not know if the
file transferred properly. Leave this
screen as it is. Do NOT reply.
Open Create-A-Check from your
desktop.
The screen will display:
Log in with your AS/400 user ID and
password.
The screen will display:
Click [Print Checks].
The screen will display:
Document Type:
Select ‘Other Forms’.
The screen will display:
Account:
Note: if there is more than one entry under
Account, you must first click the desired account. Once the desired account is selected, the file name will appear
in three places under ‘File Name’.
Click once on the desired account to select
(if not already selected).
File Name:
Note: the file name will appear in three places (PRINVxx where xx equals the company number). This tells you the file transferred properly.
<DOUBLE-CLICK> the file
name in the large middle
box to select it.
Note: do NOT click the file name in the top or bottom middle box.
The screen will display:
Queued Files:
The file name will now appear in the
queued files area.
Click [Print].
The screen will display:
Password:
Enter your AS/400 password.
Click [OK].
The screen will display:
The screen will display the printer
the invoices will print to.
If you wish to print to a different
printer, refer to Select A Different Printer
for assistance.
If you wish to print to the printer
displayed, click [OK].
The screen will display:
Did All Items Print
Properly:
Go to the printer, get the invoices,
make sure all invoices look okay.
Note: if you click
OK and they are not okay, you can select to reprint from Create-A-Check.
Refer to How To Reprint for assistance.
If the invoices printed properly,
click [OK].
The screen will display:
Click [Close].
The screen will display:
Your invoices have now printed.
Remove invoice stock from printer.
Remove micro-toner from printer.
Close Create-A-Check.
Go to the ES32 session where the
screen displays:
Did The File
Transfer Properly:
Key Y.
Press (enter).
The screen will display:
Press (enter).
The screen will display:
Press (enter).
Sign off the ES32 session.
Go back to your original session
where the screen displays:
Key Y and click [OK].
Follow screen prompts to post
invoices.
Note:
Once invoices are posted, you have passed "point of no
return!" Do not go back to an
earlier option on your payroll checklist!
Note: you may reprint individual invoices from
Create-A-Check. Refer to How To Reprint for assistance.
HOW TO SELECT A DIFFERENT PRINTER
Check Printer:
Click the 
button (prompt and select button).
The screen will display:
<DOUBLE-CLICK> on
‘Display Printer for Create A Check’ to select.
The screen will display:
Click [Accept].
Click [Close].
The screen will display:
Click [OK].
HOW TO
REPRINT AN INVOICE WHEN THE INVOICE IS STILL AVAILABLE IN CREATE-A-CHECK.
Note: if the invoice is NOT available in Create-A-Check, refer to How To Reprint When The Invoice Is NOT Available In Create-A-Check.
The screen will display:
Click “File” and then select
“Reprint”.
The screen will display:
Print Job:
Click the button (prompt and select button).
The screen will display:
May be one or more items listed; click the desired item.
The screen will display:
Click the desired item to select.
Note: to select multiple items, sequentially, click the first item to highlight. Hold shift key down while you click the last item. This will select all items from the first to the last.
Note: to select multiple items that are not sequential, hold the control key down while you click each desired item. This will select only the items you click on; you may skip items.
The screen will display:
Click [Print].
The screen will display:
Click [OK].
The screen will display:
User ID:
Enter your AS/400 User ID.
Password:
Enter your AS/400 password.
Click [OK].
The screen will display:
The screen will display the printer
the items will print to.
If you wish to print to a different
printer, refer to Select A Different Printer
for assistance.
If you wish to print to the printer
displayed, click [OK].
The screen will display:
Click [OK].
The screen will display:
Items have now reprinted.
Remove stock from printer.
Remove micro-toner from printer.
Close Create-A-Check.
Note: go to
your outq and delete the spooled file of the reprinted invoice to avoid
printing to a continuous-form printer.
HOW TO REPRINT FROM THE
ES32 SESSION WHEN THE INVOICE IS NOT AVAILABLE IN CREATE-A-CHECK.
Note: only one user per general ledger company number may process this
option at any given time. Users may
process this option simultaneously for DIFFERENT general ledger company
numbers, but NOT for the SAME general ledger company number.
On a SkilMatch2 session, go to a
command line and key INVRP and click [OK].
The screen will display:
Company Number:
Key the company number associated
with the invoice you wish to reprint.
Press the <TAB> key for additional keying.
Invoice Number:
Key the invoice number you wish to
reprint.
Click [OK].
The screen will display:
If the information displayed is correct and you wish to continue, click [OK].
If the information displayed is NOT
correct, click [Exit] to try again.
If you chose to continue, the screen
will display:
Load invoice
stock in the laser printer.
Open the ES32 session.
Sign on to the ES32 session with your
AS/400 user ID.
If you are ready to continue with the
download IMMEDIATELY,
key Y and click [OK].
Note: if you key Y and click [OK] and do NOT continue with the download
immediately, the file containing the invoice you wish to reprint may be
overwritten by another user.
On the ES32 session, on a command
line key INVDWNRP and press (enter).
The screen will display:
Company Number:
Key the company number associated
with the invoice you wish to reprint.
Press (enter).
The screen will display:
Are You Signed On To
The PC Where The Invoice File Should Download:
Make sure you are working from the ES
session, and key Y.
Press (enter).
Messages will appear on the screen
and then the screen will display:
Did The File Transfer
Properly:
At this time, you do not know if the
file transferred properly. Leave this
screen as it is. Do NOT reply.
Open Create-A-Check from your
desktop.
The screen will display:
Log in with your AS/400 user ID and
password.
The screen will display:
Click [Print Checks].
The screen will display:
Document Type:
Select ‘Other Forms’.
The screen will display:
Account:
Note: if there is more than one entry under
Account, you must first click the desired account – in this case, the INVOICE
account.
Click once on the appropriate INVOICE
account to select (if not already selected).
File Name:
Note: there are three boxes under file name. A file name will appear in two places (top and bottom).
Click the button (prompt and select button) next to the
bottom file name
box.
The screen will display:
Select ‘All
Files’.
The screen will
display:
Scroll the large
middle file name box to find PRIRPxx
(where xx = company number).
<DOUBLE-CLICK> the
PRIRPxx file to select it.
Note: do NOT click the file name in the top or bottom middle box.
The screen will display:
Queued Files:
The file name will now appear in the
queued files area.
Click [Print].
The screen will display:
Password:
Enter your AS/400 password.
Click [OK].
The screen will display:
The screen will display the printer
the invoices will print to.
If you wish to print to a different
printer, refer to Select A Different Printer
for assistance.
If you wish to print to the printer
displayed, click [OK].
The screen will display:
Did All Items Print
Properly:
Go to the printer, get the invoice,
make sure the invoice looks okay.
Note: if you click OK and they are not okay, you
can select to reprint from Create-A-Check.
Refer to How To Reprint for assistance.
If the invoice printed properly,
click [OK].
The screen will display:
Click [Close].
The screen will display:
Your invoice has now reprinted.
Remove invoice stock from printer.
Remove micro-toner from printer.
Close Create-A-Check.
Go to the ES
session where the screen displays:
Did The File
Transfer Properly:
Key Y.
Press (enter).
The screen will display:
Press (enter).
The screen will display:
Press (enter).
Note: go to
your outq and delete the spooled file of the reprinted invoice to avoid printing
to a continuous-form printer.
Note: you may reprint individual invoices from
Create-A-Check if the file is still available in Create-A-Check. Refer to How To Reprint
for assistance.