HOW TO USE CREATE-A-CHECK TO PRINT PAYROLL CHECKS (TEMP OR STAFF)

(CREATE-A-CHECK VERSION 4.1)

HOW TO USE CREATE-A-CHECK FROM YOUR ES32 SESSION

For assistance with selecting a different printer, refer to Select A Different Printer.

For assistance with reprinting items, refer to How To Reprint.

Follow procedures outlined in Menu PBPROC, Item Checks until the screen displays:

At this time, leave this screen as it is. Do NOT reply.

Load check stock in the laser printer.

Load micro-toner in the laser printer.

Open the ES32 session.

Sign on to the ES32 session with your AS/400 user ID.

On command line key CKDOWN and press (enter).

The screen will display:

Company Number:

Key company number.

Temp or Staff:

Key T for Temp or S for Staff.

Press (enter).

The screen will display:

Are You Signed On To The PC Session Where The Check File Should Download:

Make sure you are working from the ES session, and key Y.

Press (enter).

Messages will appear on the screen and then the screen will display:

Did File Transfer Properly:

At this time, you do not know if the file transferred properly. Leave this screen as it is. Do NOT reply.

Open Create-A-Check from your desktop.

The screen will display:

Log in with your AS/400 user ID and password.

The screen will display:

Click [Print Checks].

The screen will display:

Document Type:

Select ‘Payroll’.

The screen will display:

Note: the above screen reflects data for temporary payroll.

Note: the above screen reflects data for staff payroll.

Account:

Note: if there is more than one entry under Account, you must first click the desired account. Once the desired account is selected, the file name will appear in three places under ‘File Name’.

Click once on the desired account to select (if not already selected).

File Name:

Note: the file name will appear in three places (PRCKxx where xx equals the company number). This tells you the file transferred properly.

<DOUBLE-CLICK> the file name in the large middle box to select it.

Note: do NOT click the file name in the top or bottom middle box.

The screen will display:

Queued Files:

The file name will now appear in the queued files area.

Click [Print].

The screen will display:

Password:

Enter your AS/400 password.

Click [OK].

The screen will display:

The screen will display the printer the checks will print to.

Click [OK].

The screen will display:

Go to the printer, get the checks, make sure all checks look okay.

Note: if you click OK and they are not okay, you can select to reprint from Create-A-Check.

If the checks printed properly, click [OK].

The screen will display:

Click [Close].

The screen will display:

Your payroll checks have now printed.

Remove payroll check stock from printer.

Remove micro-toner from printer.

Close Create-A-Check.

Go to the ES32 session where the screen displays:

Did The File Transfer Properly:

Key Y.

Press (enter).

The screen will display:

Press (enter).

The screen will display:

Press (enter).

Sign off the ES32 session.

Go back to your original session where the screen displays:

Key Y and click [OK].

Follow screen prompts to post payroll checks.

Note: Once checks are posted, you have passed "point of no return!" Do not go back to an earlier option on your payroll checklist!

Note: go to your outq and delete the spooled file of checks to avoid printing to a continuous-form printer.

Note: you may reprint individual checks from Create-A-Check. (Select File and then select Reprint).

HOW TO SELECT A DIFFERENT PRINTER

Check Printer:

Click the button (prompt and select button).

The screen will display:

<DOUBLE-CLICK> on ‘Display Printer for Create A Check’ to select.

The screen will display:

Click [Accept].

Click [Close].

The screen will display:

Click [OK].

HOW TO REPRINT

The screen will display:

Click “File” and then select “Reprint”.

The screen will display:

Print Job:

Click the button (prompt and select button).

The screen will display:

May be one or more items listed; click the desired item.

The screen will display:

Click the desired item to select.

Note: to select multiple items, sequentially, click the first item to highlight. Hold shift key down while you click the last item. This will select all items from the first to the last.

Note: to select multiple items that are not sequential, hold the control key down while you click each desired item. This will select only the items you click on; you may skip items.

The screen will display: